KLTV
BOARD MEETING MINUTES
October 20, 2008

President Mark McCrady called the meeting to order at 5:36 pm. He then asked Secretary Arleen Hubble to call roll.

Board Members Present: Post 1 – George Ford, Post 2 - Mike Kayser, Post 3 - absent, Post 4 – Joe Daggy, Post 5 – Mark McCrady, Post 6 - Arleen Hubble, Post 7- absent, Post 8 - Hal Phillips, Post 9 – James Johnston.

Positions 3 Brian Magnuson was absent.  While Position 4 Joe Daggy was able to joined us at 5:48 pm.

Members present: Allan Rudberg, Ben Purvis, Jack Radique, Bob Metke and new members Ed & Joan Bressler. Staff included: Barry Verrill, Crystal Luttrell, Gary Hill, and Joe Creppell. No guests were present this meeting.

Mark asked if there were any changes or additions to the agenda. None were noted.

Mark said he would entertain a motion to approve the last months minutes. The motion to accept the minutes of September 15th 2008 was made by Mike Kayser and Seconded by Don McDonald. Hal noted we didn’t receive the minutes or statements in time for review and expressed he would not be voting. Ben acknowledged on page 2 the reference to Riverside Bank should be Riverview Bank. The correction was noted and the motion passed.

Brian Magnuson is traveling this month on business, Mark stated. We have the Treasurer’s Report and the financial position as provided by Chase and Spurgeon. Mark said Gary or Barry could answer any questions you may have. Gary stated we are still in good shape.

Mark introduced Barry Verrill to present his Executive Director’s Report. Barry reminded Board Members of an Executive Session immediately following the Board meeting – to view a quick PowerPoint presentation. He also reminded everyone that next month’s board meeting will be a Board Retreat at the Red Lion Inn at 5:30 pm on November 17th. Mark pointed out the retreat will be to discuss the evaluation done by Maureen’s report. How to improve the staff problems she noticed. Allan asked if the report would be open to the public. Mark responded by saying it will be eventually.

The board discussed the new practice of signing in & out of the building. Barry explained we are doing a survey to best utilize the staff and hours open for a 2-3 week period. There has been some resistance to logging in. Mark ended it with a great conversation after the meeting.
Barry brought up the building updates concerning new paint. Barry said the outside painting work is complete. The outside back wall has new cement and paint. David Swanson Woodworking has agreed to do the windowsills at lite Weights first then continue with KLTV’s office windows. Mark talked to Joan and Ed prior to the meeting. He asked Joan for a punch list of what portion of the project has not been done and returned to Barry on 10/21. We will finish the job as quickly as possible. We will figure out how to get even on the monetary thing, said Mark. Joan shall prioritize the list so we will start on the top. Mark wants Lite Weights finished soon.

Barry played a DVD he narrated explaining the birth of the cable access system and KLTV. It continued to endorse KLTV as it operates today. Barry mentioned he had shown the DVD to a couple service clubs. The board felt this is the exact kind of presentation the cities are requesting we provide to the municipalities and to clubs for support. Barry suggested that he would re-do the audio track.

The toilet flooded upstairs and flowed into Lite Weights. A plumber repaired the deteriorated supply line which fixed the problem.

The hallway and classroom are now painted, Barry said. Gary’s office and restrooms are next to be painted.

Last month, the board asked Barry to transfer $100,000 from Riverview to another bank because of concern for FDIC at the time. The FDIC amount has increased to $250,000 recently but Barry was directed to follow through with the transfer of funds. So Barry and Mark will open accounts at Red Canoe C.U. and one at Bank of America. Mark asked if the financial institution will let Barry bring the paperwork to Mark or does Mark have to attend. Joe stated the financial institution would usually let you take the paperwork home. .

The photocopier contract expired the week October 19-25, Barry commented, and he is elated of this fact. Barry said we purchased a couple DVD/recorders from Wal-Mart. Next we are going to buy replacements for the Lite-On DVD recorders used in the Studio and Van. We have six in the building and they don’t always work. They were $90 new. We are going to replace those with Panasonic. The only reason Barry hasn’t ordered them is because the company is closed for Jewish holiday.

Cindy Wardlow has submitted the grant for Kelso High School. We won’t know until January if we are accepted for the $5,000 grant, Barry said.

Membership fees have increased and will be noted in the renewal letters which will be going out in November.

The Halloween show on Oct. 31 will be live from the Expo Center. Barry met with Mike Moss on Wednesday to set it up. We are prepared to go live at 6:30 pm Halloween night. Kelly Hansen will host the show from 6:30-8:00.

Barry’s final comment was on a slight pricing increase in DVD dubs starting in November. The dub fees will increase from $20 to $25 each.

New Business  George Ford was asked to discuss internet streaming. George attended the National Association of Broadcasters (NAB) convention in Las Vegas specifically to check out the myriad of  streaming technology. The equipment costs range from $20,000 - $30,000 but expected upgrading in 3-5 years. There is no industry standard and to make contact with the same salesperson to direct questions to was impossible. After doing exhausting research Barry and I decided instead of having the equipment in the building we would place it on the internet streaming through another company. Costs could range from $300, $400 and even up to $1500 per month for this video service. Yet I’ve found a free video service much like You Tube that provides live video streaming. It’s called Mogulus. They have 120,000 channels, 5.8 million viewers per month. We could have 46,000 viewers at one instance. Our - per channel cost would be for a computer and monitor - roughly $398, plus a $40 capture card. A one time investment of $440 per channel could stream our programming to this free website out of Bangladesh.

Hal asked what amount of megabytes would be streaming in if we take in our system. George said
We’re set at 500 kilobytes so we could pump up 10 more signals out of here.  

Mike asked how it compares to You Tube ? George said it’s better than You Tube because it is a little larger. We have the frame set at 640 X 480. George added we could reduce the size to make it faster. Mark said he has seen the test signal and it’s not bad. Mark talked to the county commissioners and they are really interested in this project. George Raiter expects it would double their viewership.

Barry recommended that the Government channel be the first streamed because they provide 97% of our funding. Hal asked for clarity sake if the direct uplink from the station to mogulus.com, is a separate link from Comcast ?  George assured him the systems are separate and “ not linked at all.” George commented that  ”We could even include banner ads as a possible revenue source.”

Mark asked, "Could we provide 2 years of storage for the government? George found a website we can store the council meeting for $458.64 for 3 years called godaddy.com.

Hal made a motion to adopt George’s recommendation in its entirety and to provide the funding to make it happen. Arleen seconded the motion. Mark relieves George of all responsibility. Mike asked Barry if we have to have every producers consent to retransmit their program. Barry said, “yes, we would have to have their permission. We have issues with the educational & public broadcast because of copyright issues. Barry will deal with those issues and keep us informed. Motion passed.

Good of the Order  
Jack asked why there wasn’t any notification of the meeting. Gary admitted to it simply having slipped his mind. Mark added that traditionally Gary would send out an e-mail or arrange to have members called. Gary explained that Jack is usually one who is relied upon to make those calls.

Allen asked what subject matter specifically will the executive session deal with. Mark explained the session will deal with personnel issues. Allen further asked if the results will be made known or published anytime in the near future.

Mark thanked everyone for attending.

The meeting was ADJOURNED AT 6:40 PM  

Minutes Approved   ____/____/____ by KLTV Board ________________________________
                                          Date                                                       Secretary’s Signature