KLTV
 Board Meeting Minutes
November 19th , 2007

President Mark called the meeting to order at 5:30 pm and immediately led us in the singing of Happy Birthday to Barry Verrill.

Secretary Arleen called roll: Post. 3 – Brian Magnuson, Post. 4 - Joe Daggy, Post. 5 - Mark McCrady, Post.6 – Arleen Hubble, Post. 8 – Hal Phillips, Post. 9 – James Johnston. The following Board Members were out of town: George Ford, Mike Kayser, and Don MacDonald.

Guests Include: Judy Jones, Kurt Thompson and Jackie Davis of Booth – Davis & Associates, Bob Chace of Chace – Spurgeon.

Members Included: Bob & Nola Wills, Dee Ebbert, Ben Purvis, Bruce Norris, Allan Rudberg, Tom Anderson, Bob Metke, Bill Kasch, Doug Parr, Elaine & Gerald Snyder, Joan LeMieux, LeRoy Gerdlund, Jack Radique, Adora Greenwood, Ken Spring, and Jerry Gibson.

Staff Present: Barry Verrill, Linda Manning, Gary Hill, Steve Harvey, and Frank Huckstep.

A motion to approve the Monthly Meeting Minutes for October 15th, 2007 was made and seconded. There was no discussion. The motion passed.

Brian Magnuson provided the Treasurer’s Report, which included the financial Statement for the end of  October 2007 as prepared by Bob Chace. Mr. Chace went through the report page by page and answered question asked of him by the membership. There were several questions about the format of the report, which Bob answered as being standard accounting practices. Bob made one final note that year to date KLTV has a cash increase instead of a cash decrease. 

Jackie Davis Provided the 2006 Audit Update. They have one area of concern with the audit. The problem is establishing a good system of depreciation as it relates to tracking the equipment inventory. When we perform an audit we have to look at those assets, when they were purchased, what their estimated useful life is, and where we are on the deprecation. We then express our opinions on the value of those assets on the financial statement. It should be noted: only equipment values at $1000.00 or more need be inventoried for depreciation purposes.

Jackie mentioned they haven’t really been able to get to that spot yet with KLTV. She also noted it is hard to go back since there wasn’t an audit done in the beginning. So we can’t really get to a good spot calculating assets for KLTV. Over time with good procedures in place we’ll be able to provide accurate figures. We need to identify the individual assets but, there isn’t really a schedule for that available. She emphasized the importance of complete and accurate record keeping in order to get to that spot. 

She also recommended that the KLTV Board should adopt some investments policies or guidelines.

The management letter really addressed everything we talked about last year and everything was basically resolved. With Barry being here Jackie wanted to let everyone know that there is going to be better control of the way the agency will work. She thinks that Barry will be the answer for these problems for everyone for the upcoming years.

November 19th, 2007  Meeting Minutes – Page 2

Brian Magnuson relinquished the floor, asking Linda to provide the Engineering/Equipment Report along with the status of equipment installation. She stipulated the installation of equipment into Kelso’s Council Chamber was delayed while waiting for the return of the pan tilt zoom control that had been sent out for repair. Otherwise, everything else is working well.

Linda started out the Staff Meeting Reports by providing Marilyn’s report. Marilyn is ill and could not make it in tonight, but she wanted to let everyone to know that all the kids who did the football games did an excellent job. The audio for the last couple games came out very clear, thanks to Ric King’s tutelage. 

Linda and Marilyn are changing the classes. They conduct a series of classes on Saturdays from nine to noon. But found that most that signed up that missed classes and would have to start over again. So we are going to re-invite them and have a 6 hour, one day seminar. The first one will be on December 15, 2007.

Up coming events we have all the Christmas events, parades, tree lightings are on the first Friday and Saturday starting November 30 and December 1 2007. Along with the walk and knock that starts next week. Boone Wallace taped the chamber event.

Marilyn and Linda also wanted to make sure to invite everyone to the tree trimming party December 8th. It’s going to be kind of an open house. So, Come and drink eggnog and hang ornaments on the tree.

Marilyn has also contacted all the Cowlitz County schools to make sure we get their holiday concerts.

Operation Manager Report - Linda started by mentioning the equipment closet door is in a shop getting some ventilation holes inserted. This will be re-installed this week at Longview City Hall.

The LED screen reader board, which is sitting on the front desk in the studio, will be quite useful to inform Government Officials when they are on air. Other messages could possibly be transmitted as well.

The city of Longview used our green screen for a production used to apply for a grant. The grant is intended to build a park by Mount Solo School.

Also, Barry and Gary went out and did interviews for election coverage. With Mail In Ballots – the Auditors office usually only conducts one tally run through the computers right at 8:00 pm. They were able to get the numbers and 

Linda completed the final cut pro class, In Seattle she has six months to test for certification. The digital video design class was canceled at LCC - Winter Quarter. She talked to Everett and is going to setup a meeting to discuss further offerings.

Barry started his Executive Director’s Report by letting everyone know that upstairs of KLTV is now rented. The tenant - Classy Homes constructs houses and builds their own cabinets. They will store wood and wood products up there. Currently the only space available is the to rent would be the apartment.

Last Monday Barry went down to Portland with Deb Vinsel of Olympia to meet and become acquainted with the Executive Directors from Portland and Salem. It was a pleasant and beneficial first meeting. 

Also, Barry bought 5 - 25 ft blue microphone cables with XLR connectors to be used exclusively within the studio.
November 19th 2007 Meeting Minutes – Page 3

Barry was charged with organizing his own welcoming party in conjunction with the Chamber of Commerce After Hours function. It was co-hosted by CAP and COMCAST  last Tuesday, there were about 50 people that attended the party but Barry realized he didn’t do a very good job of organizing it since he failed to invite the Board to accompany him.

Regarding last years audit and this year’s audit for 2006, Barry felt the things that still need to be done are easily attainable. He briefly commented that the Facil Database Program will aid in inventory control.

Barry also mentioned his credit card had been adjusted above the original $3,000 limit.

KLTV was approached on behalf of the Junior Service League / Pioneer Lions to make copies of the recent Cabaret for the cast members. It appears they need roughly 80 copies of  the program performed at the Columbia Theater. We did not solicit this job but provided a $5.00 quote per copy. It appears they are interested in doing business. 

Memberships are due in January. Barry talked about putting a start date and end date on the membership and by increasing the general membership from $20 to $24, which is divisible by $2.00 per month. Should someone join in February membership could be calculated to be $22 to the end of the year. Family membership is proposed to increase from $30 to $36, divisible by $3.00 per month.  Non Profit Organizations were proposed to go from $50 to $60 or $5.00 per month. Barry needs the membership and board to come to agreement so that we could soon get the letters out for the upcoming renewal period.

There were suggestions of a student and senior discount rate, but that would entail a bylaws change.
There was a lively discussion about the pros and cons to a membership fee increase at this time. With the departure of a board member and the absence of 3 others, it was deemed that a quorum was no longer present and that a decision could not be obtained.

President Mark did suggest a membership adjustment could be revisited during the Board Retreat in January. A date for the Retreat will also have to be set. Mark instructed Barry to prepare a Business Plan that reveals a diversified income stream. 

There was no Unfinished or New Business nor any comments under Good of the Order.

President Mark adjourned the meeting at 6:25 and the board recessed to a workshop to address a revised Policies and Procedures manual presented by Barry.

Next meeting 5:30 pm., Monday December 17th, 2007, at the KLTV Studio.

Minutes Approved __________________ By KLTV Board __________________________________.
                                                Date                                                                               Secretary’s Signature