KLTV
BOARD MEETING MINUTES
May 19, 2008

President Mark McCrady called the meeting to order at 5:32 pm., and called roll.

Board Members Present:  Post. 1 - George Ford, Post. 2 - Mike Kayser,   Post. 3 - Brian Magnuson, Post. 5 - Mark McCrady,   Post. 8 - Hal Phillips.  Absent were Arleen Hubble, Don MacDonald, and James Johnston. It was noted that Post. 4 - Joe Daggy was late and arrived at 5:40 pm.

Members present: Allan Rudberg, Bruce Norris, Don Anderson, Ben Purvis, Ted and Zula Bryan, Ric King, Frank Huckstep, John Anderson, Doug and Max McGee, Gene and Joan Frymire. Staff includes: Marilyn Freerks, Linda Manning, Barry Verrill and Gary Hill.

Ben Purvis noted that his name was omitted from the minutes of April 21, 2008.   Mike Kayser made the motion to approve the minutes as corrected. The motion was seconded by Brian Magnuson. The motion was passed.

Brian Magnuson presented the treasurer’s report. Brian asked if there were any questions about the April financials, and there were none noted.

Brian provided a financial report, which reflected an unexpected $101,000.00 (PEG grant) received well in advance of the franchise schedule. Questions were asked in regards to the access of the reserve, and/or emergency fund.  It was noted that the reserve at Riverview Bank holds approximately $120,000.00, and the Cowlitz Bank seldom goes below $67,000, as noted by Gary Hill. 

Gary Hill noted that we are currently receiving franchise money for the first quarter of 2008.  The counties most recent check was in the amount of $42,000.00.  The quarterly total is expected to be $104,000.00.

Mark commented a 4 -6 month reserve is the norm for non profit agencies, but 8 – 10 month would provide a higher comfort level.

Engineering and Equipment Report Brian commented on streaming, and that he had acquired a lot of information via email some of which he had obtained from Kris Gurrad. Brian gave thanks to George Ford  who had called upon his company for additional assistance. Brian reported that he does not see any problem with being ready to stream the upcoming baseball tournament.
 
Linda shared Kris’ concerns of limitations with kits. Brian mentioned that there are solutions, and that he has three he is currently working with, and the ability to have more connections is definitely there. Mark requested that Brian and Linda continue discussing this matter after the meeting, because they would lose Hal at 6 p.m., and would not be able to discuss official business after this time. 

Also, Brian commented that the UPS’s had been ordered today.

May 19, 2008 Minutes – Page 2

In addition, Linda commented on the anticipated shut down procedure of last Wednesday. She mentioned having designed a bare bones airplay system and plugging into Evergreen Paint. Even with a moderate system in line we kept “popping” their circuit breaker.  So, there were items in master control that got slammed a couple of times, but they did run the most important things through the UPS’s that were on the tech tower, and reported that those things were not hit. Brian commented that for future shutdowns he had a generator that they could use. Linda reported that Steve Emery had borrowed one which was used for our Lite Weights tenant.

Gary Hill gave praise for Linda’s efforts in planning for the shutdown process, and her engineering tactics. Linda reported that they were only off the air for a few minutes.

Linda and Brian were asked if the UPS’s were multiple units and would they need one for each piece of equipment in Master Control. Brian commented that they would need two (1400’s). Brian mentioned they could also add batteries to them which would generate a lot of reserve. However, Brian recommended a generator.

Linda presented her Operations Manager’s Report  and mentioned that her focus has been on preparing for NWAACC’s Baseball Tournament. Linda reported testing cables, and hookups to make sure they carried a signal. LCC ran the cable under the fence to a patch box, so that they could drive up and plug in, and not have to run cables through the fence again. Linda confirmed that the ends had been put on, and tested. Linda said there was a 1000 feet of cable that had been ran down the 3rd base line, and to the outfield, and confirmed that they were ready to go in the ground. She mentioned they are still piecing equipment together to do a good job. She commented on the volunteers, and kits operating the cameras. Linda reported that Kris Gurrad and Jim Johnston would be directing, and that Joe and she would be a back up for directing and cameras.

Barry requested that Gary deliver the Executive Director’s Report since he had not been around much lately. However, Barry did comment on NWAACC, and wanting to secure mutual sponsorship before they start shooting. Barry thanked George for his extra work, and focus on wanting to raise a few thousand dollars. Barry mentioned that it was better to try and raise money then not. Mark commented that it was the directions that they had to go, because they have to get off the 90% dependency on government funding. 

Gary reported that they are anticipating a fair amount of money coming in off the sales of the NWAACC games, and recalled 125 sold last year. Gary confirming Marks question of $20 a game.  Gary commented on Georges’ innovative thinking in raising money for the sponsorship.  Gary mentioned that he had received a call from Tom O’Neil in regards to acquiring the rate card, and was looking at the homerun package, and was inquisitive about the graphics on the score board.  He also mentioned Red Canoe, and how they used the scoreboard and gymnasium as an example for other businesses computer grahics, and if they would want their advertisement on it with a $7500 rate on it. Gary mentioned that it was looking pretty good.

Gary gave an updated on the construction. He said nearly all of the windows on the lower floor have been done, and the crew had just begun installing the windows upstairs. Gary will need to make arrangement’s with Olympic Drug and Ron Gerne to obtain keys to their respective areas so the crew can continue.

MAY 19, 2008 Minutes Continued – Page 3

There was No - NEW BUSINESS.

There was No – OLD BUSINESS.

GOOD OF THE ORDER:  Comments were made that KLTV needs a plan to have the station move forward. Raising dues and renting equipment was discussed.

The meeting was ADJOURNED AT 5:55 PM  

Minutes Approved _________________ By KLTV Board ________________________________.
                                                Date                                                                               Secretary’s Signature