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KLTV BOARD MEETING MINUTES
June 18th, 2007
President Mark called the meeting to order at 5:37 p.m.
Secretary Arleen called the roll. Board Members present included: Post. 3 - Brian Magnuson, Post. 4 - Joe Daggy, Post. 5 - Mark McCrady, Post. 6 - Arleen Hubble, Post. 7 - Don MacDonald, Post. 8 - Hal Phillips, Post. 9 - James Johnston, Post. 2 - Mike Kayser arrived late.
George Ford was absent.
Also present were: Judy Jones, Allan Rudberg, Bruce Norris, Gerald Brass, Steve Harvey Dee Ebbert, Marilyn Freerks, Linda Manning, Karen Gidderon, LeRoy Gerdlund and Gary Hill.
President Mark asked if everyone had a chance to review the minutes of the May 21st board meeting. Brian Magnuson made a motion to accept the minutes. Mike Kayser seconded the motion. There was no discussion and no corrections. The vote was called and the motion passed.
Brian Magnuson provided the Treasurers Report, which included the Financial Statement through May 30th as provided by Chace & Spurgeon. Brian requested the financial reports be distributed a bit earlier so people could look them over and understand them before coming to the meeting. Brian believes we are on target for the year; there is nothing out of the norm and no major budgetary concerns at this time. All the revenues are coming in as planned. Gary briefly acknowledged the need for an adjustment to the budget on a couple line items at some future date to be determined by the board.
Brian Magnuson also presented the Engineering and Equipment Report. Brian had two items that were especially frustrating to him during this past month. The first was the server he built to handle the NWAACC games over the Internet. The device just could not keep up with the demand for the service. He has plans to rebuild the server that will accommodate all three channels 24/7. Anybody who does not have cable, but does have high speed broadband Internet can watch any of our channels. This brought a round of applause from audience members.
The other frustrating item deals with all the equipment that has been ordered, paid for and all has arrived except for the lenses. He said he has reached the end of his rope dealing with the Panasonic representative, who no longer returns his calls or email. He recently sent the President of Panasonic Broadcast Division an email outlining the circumstance and his frustration. He hopes to get satisfaction soon, hopefully in the form of equipment.
Used Serial Digital Interface (SDI) cards were sent but will be swapped out with new ones eventually.
Gary Hill provided the Interim Director’s Report (see attached). He said the last couple of major projects staff has been tracking information that provides an accounting of tapes sales, along with costs affiliating with producing the project in a quasi profit-loss statement. He sited the NWAACC Tournament as an example. Gary also gave recognition to the various businesses that made a In –Kind donations to the cause. Preliminary sales information regarding graduations was also mentioned (roughly 145 orders so far).
The incident where Jack Radique fell off of a scaffold at NWAACC was brought up to emphasize that we don’t have adequate coverage on volunteers other than when at the KLTV studio.
At the scene Linda took charge called an ambulance and insisted that Jack be checked out thoroughly.
According to our insurance agent there were two scenarios dealing with the coverage issue. One: that we could immediately hire Jack so that he would be covered under State Industrial / Workman’s Comp., or Two: that his Medicaid could cover all costs incurred. I discussed the situation with Jack while still at the hospital. He insisted that his Medicaid would indeed cover everything and he didn’t want it any other way.
Non – Profits are given a special consideration at a special rate - to provide medical coverage for volunteers. However NON-PROFITS must apply through Washington State Labor & Industries for a Medical Coverage Election Option. The applying agency must show proof of their 501-C-3 status…then compensate six cents per volunteer hour for this coverage. We usually keep track of volunteer hours anyway, but this would have to be kept current and paid quarterly. Aloma suggested a detailed and tallied monthly volunteer hours report be sent along with our staff payroll information. She said she would handle the rest.
It of course does realize an additional cost not previously budgeted. The board asked Gary to present this information as an action item on July’s Agenda. And to be sure volunteers are covered in the meanwhile through July’s activities.
All franchise monies have been collected from the various entities. We are current and up to date.
Gary informed us that a yearly Fire Sprinkler Inspection discovered our safety system hasn’t been in working order for the past 11 months. During last year’s inspection a couple of sprinkler heads needed to be adjusted or replaced in order to work with maximum efficacy. A pipe fitter was hired to do the job and evidently he forgot to turn the system back on after completion.
The board questioned who had done the work. Gary could not recall, but the board instructed him to research and contact the company to bring to their attention the fact that they did leave the water off.
We actually have 2 separate policies an INLAND MARINE POLICY covering $63,782 worth of equipment at a policy cost of $638, and a BUSINESS PROPERTY POLICY covering $43,000 of equipment at a cost of $259. Total of both policies $107,000 replacement value cost us $900. So, the $763,000 worth of complete inventory would cost $6,500.00.
It was shared with Gary that Mr. Glasco’s philosophy was to insure only the necessary items to get us back on the air, should a catastrophic event occur. We evidently can pick and choose which items we may want to insure. The agent referred to this as an Al’a Carte policy.
Gary asked the board for input: Should we cover only the necessary items or the full inventory list? The board directed Gary to call for bids and add it also to next month’s agenda. They will look at it further next month with more information available.
Bruce Norris questioned how much of the $763,000 was equipment that would be located in the government building, and do we have to insure them while under their care?
Brian Magnuson estimated equipment housed elsewhere would be approximately $200,000 of the $285,000 spend.
Gary revealed the inventory list originally provided to Longview Insurance was actually 7-10 years old and most of the items covered were no longer in service or had been surpluses.Gary reported having had a call from Cal Dowd, a local business owner who expressed interest in looking at our warehouse space. He didn’t have time on the Friday he called but was expected to call back for an appointment.
Under Unfinished Business President Mark addressed the search for an Executive Director. Evidently Deb Vinsel reported there were a couple of sections in the application that were unclear. She went back to a few candidates and asked them to resubmit parts of the application that were omitted. Mark suspects that within three weeks Deb should have the list of the top eight applicants for the hiring committee to review. Evaluation of the formation of a Channel 11 Committee came up under New Business. Mark indicated that a survey had been prepared and sent out to KLTV Channel 11 producers in an endeavor to further evaluate the needs and concerns of those who use the facility. Hal Phillips made the motion to form the Channel 11 Committee. Mike Kayser seconded the motion. Under discussion it was asked if there was going to be committees for channels 28 and 29 as well? Mark explained there were several items that need to be addressed that are unique and specific to Channel 11. Other considerations are fundraising endeavors and outreach enhancements to our volunteer base. The vote was called and the motion passed to form the Channel 11 Committee. The next task was to select members who will serve on the committee. Mark asked Joe if he would chair the committee because of his role as a former independent producer. Joe agreed. Hal Phillips was asked to participate because of his knowledge and skills with audio and lighting. Hal also agreed. Don MacDonald also volunteered. Mark was pleased Don stepped up because of his association with a number of local Christian producers. As a retired pastor he could act as a liaison with that order of producers.Good of the Order – As the KLTV Volunteer Coordinator, Marilyn questioned how many volunteers the board expected her to have or get. Especially now that there’s going to be a cost affiliated with health & safety concerns. Mark suggested we discuss this further next month when we look at insurance slated to be on the agenda.
Bruce had questions about the procedure for tracking NWAACC DVD sales, specifically if we were charging $3.00 per disk to mail or $3.00 per order. Gary answered that it was $3.00 per order.
Regardless of the - $261 figure of the NWAACC Tournament, Mark felt there was an abundance of goodwill and positive face time provided to the studio because we were there. This led into a brief discussion on the Board’s Planning Retreat and a goal set to do more fundraising activities.
It was mentioned that being a landlord is also a good revenue source. The curb-appeal needs a face-lift, but overall if we had a tenant upstairs we would be setting in pretty good shape.
The meeting was Adjourned at 6:45 pm
Minutes Approved ________________ By KLTV Board __________________________________
Date Secretary’s Signature
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