KLTV
BOARD MEETING MINUTES
July 21, 2008

Vice President Mike Kayser called the meeting to order at 5:34 pm. he then asked Secretary Arleen to call roll.

Board Members Present:  Post. 1 - George Ford, Post. 2 - Mike Kayser,  Post. 3 - Brian Magnuson, Post 4 – Joe Daggy, Post 6 - Arleen Hubble, and Post. 7- Don MacDonald, Post  8 - Hal Phillips, Post 9 – James Johnston.

Post. 5 President Mark McCrady was absent and handling an emergency at the Fibre plant site.

Members present: Frank Huckstep, LeRoy Gerdlund, and Bruce Norris. Staff includes: Barry Verrill, Linda Manning, and Gary Hill. Guests present: Judy Jones of the City of Longview, Ed & Joan Bressler of Lite Weights.

VP Mike asked if there were any changes or additions to the agenda. None were noted.

VP Mike asked if everyone had an opportunity to read the minutes of June 16th, if so he would entertain a motion to approve the minutes. The motion to accept the minutes of June 16th 2008 was made by Joe Daggy and Seconded by Don MacDonald. There were no corrections or discussion. The motion passed.

Brian Magnuson presented the Treasurer’s Report. Brian introduced the financial position as of June 30, 2008, cash on-hand $397,196.00. Total assets come to $450,000. We are on budget, nothing out of the ordinary.

Joe Daggy suggested diversifying our holdings because of recent publicity pertaining to our economic climate. Money handlers recommend limiting funds in any given institution to $100,000 because that’s all the FDIC can will insure the account. Brian Magnuson suggested transferring one of the Riverview Bank CD’s to a third institution perhaps using a credit union upon the CD’s maturity. Barry stated the $100,000 CD has 4 months remaining and the $50,000 has 1 month remaining. Joe made the motion to adopt a resolution to keep no more than $100,000 in any single financial institution. Arleen seconded the motion. Barry suggested increasing that amount. Brian added our float ratio can fluctuate between $70,000 and $150,000. Brian said we could pull some, see the float and average it out. Joe amended the motion to accomplish this task within 90 days. Brian seconded it. VP Mike asks for votes to reduce deposits down to $100,000 or less within 90 days. The motion has been amended, and then passed.

VP Mike asked for a motion to accept the treasurer’s report. Joe made the motion. Hal seconded it.  The Treasurer’s report was approved.

Barry announced when we paid Panasonic for all the equipment purchased last year for the Government Upgrade we actually paid $7,000 too much. A representative called to share the news of a $6,972 windfall. Barry suggested skim coating the back wall for a little less than that amount. Brian felt further discussion might be in order.

Barry introduced the building updates. We received two quotes and Rawhide Electrical did the work. After the inspection, drywall and painting are complete Rawhide will fire up the new outlets. Nip Tuck is the drywall firm. Joan is content with their clean-up work also. Barry informed some guys the back wall is about done. Joe wants a rundown on all building improvements while we have the funds to include it all. Barry suggested putting in window sills. KLTV has 3 office windows and Joan (Lite Weight owner) has 12 windows. An upstairs tenant, David Swanson will provide a bid to dress up the window sills. Barry stated to save money we could drywall three sides then add the wood window ledge. Barry prefers that the board to make that decision. Barry assured everyone the construction is close to completion.

Mike returned the floor to Brian with the revised budget. Gary made the necessary copies of the budget. Brian and Barry acknowledged the only addition or revision is the Longview Capital Account and the building fund. Gary pointed out the bottom line is $105,000 plus representing we didn’t touch the $101,090 PEG grant. Gary stated we were able to sock away a few thousand more dollars. Joe asked if line 4190 is the $101,090 grant. It’s been counted as revenue for the year.

Brian recognized Bruce to speak about the packet savings of $105,000 and petty access to equipment at $39,000 on line 1505 of expenses. Bruce asked if these are what we’re going to be seeing as improvements to programs in the building as far as rent checks. Barry stated of the $39,000 we’ve spent $15,000 of it on cameras, Un-interrupted Power Supplies (UPS) for master control, microphones, and intercom. Gary gave the board a printout of expenditures thus far, revealing that we’ve spent $18,065 of the $39,000 PEG Equipment Grant. Barry stated there is roughly $22,000 left. Bruce asked how the $100,000 is to be spent. Barry understood it would go for equipment and capitalization over a minimum of two years. Brian suggested to Bruce to document an idea and present it to the board for consideration.

Bruce stated we’ve added $101,000 into our revenue, at the top the bank loan is added into our income. Do we have 100% of our improvements in the budget because Bruce isn’t finding a similar number? Barry stated we broke that into parts with $15,000, $37,000. Gary stated we split the $37,000.

Bruce stated the $688,000 is $101,000 over what we actually have on-hand. Bruce asked about increased payroll by $36,000 over budget last year. Gary stated we were without a director for 6 months last year, so we didn’t spend the budgeted amount. Bruce continued to question budgeting for an executive director, last year’s actual were $173,000 and this budget is $204,000 and overage of $31,000 on line 66, expense 6310. Barry said last year’s budget for payroll was $204,830, this year we’re going  for $240,300 in payroll. Even after everyone received 2.4% cost of living raise in January, we hired Brent Movee as our IT guy and our intent is to remain fiscally responsible and keep a watchful eye to this line item.

Mike recognized Arleen’s a motion to approve the revised 2008 budget. It was seconded by Brian. Motion passed.

Linda provided her Operation Manager report. Linda stated UPS got their shakedown cruise when the city lost power recently. They did what they were supposed to. Master Control stayed up and running. She said we were up technically on air but the graphics computers up front temporarily lost power. They are not hooked up to UPS devices. We were black momentarily but we had audio and we have taken steps not to repeat itself. The smart drives arrived that we ordered last month. Those are what are going to enable UPS to contact the on-call tech if power goes out. Linda stated Brian has volunteered to supervise the installation. He has assured Linda the smart drives are hot swappable and won’t require any down time in programs. She said Brian also volunteered to change out a dying fan. Linda said Sysco Catalus Switches would require downtime because that is the master switch area. Linda stated United Way has donated three dell computers to upgrade the office equipment. They will replace Gary and Eric slow computers. They are being included in the front desk check-out. Columbia theatre donated some older search less intercom base unit that we already had. They have been installed in the control room for studio use. New florescent lights have been installed in the classroom. The KLTV van will be in the shop this week with an electrical problem and power steering fluid leak preparing for the Cowlitz Fair July 30th  2008. Linda said we hope to have editing done on the graduation DVD’s by the end of the week. We have set a deadline of August 15th to give to report to customers who has called in. KLTV staff and volunteers completed the 3-day Go Fourth celebration. The volunteers put in over 230 hours. Linda said Marilyn has entertainment lined up for Longview Parks and Recreation Live at the Lake concerts every Thursday night for the rest of the season. Linda said Marilyn is in preparation for the County Fair next week signing order forms for insurers and obtaining volunteers for the fair. Linda asked if board members or guests had shelves or shelving material so Roy Royston, CCEP worker, can organize the archives.

Mike turned the floor over to Barry. Barry discussed the contracts have been signed by all the bands at the Go Fourth celebration. He acknowledged the signed contracts releases us from any burden. We need to include an address line on the contracts. Barry said Facil training will take place in August. At the last meeting, we discussed bringing in a consultant to improve our structure. Brian and Barry interviewed Marlene from MGS. They were very impressed. Barry included Brian asked her for three reference letters from previous non-profits. Barry explained her references were the Gates Foundation, World Vision. Barry said we received wonderful references for her. She is available to join us on August 18th. She would meet staff and join the board meeting. Barry asked for the board’s approval. Bruce asked if our reflected budget will include her service. Barry and Gary advise her consultation is covered in professional services in the budget. Barry said we haven’t allocated much of it. Gary stated her service could be included in line 5570 and 5575. Arlene made a motion to approve the training. Jim seconded the motion. Bruce asked for a $2,500 cost limit on it. Mike stated the amendment to the motion passed. Barry said we’ve improved our lighting, added new chairs in the classroom and edit suites. Barry stated Gary received a new office desk. We have rearranged the station. Barry stated the final payment has been made to Interstate. They are coming on Thursday to do their final inspection.  Barry said the painting is likely to be done by Jim from Bam Market.

Barry stated we need to revise policy and procedures. He sent a copy to mark and hopefully in August the board will have a copy. Barry would like have it in place soon.

KLTV logo Barry mentioned we do not have a building sign and a volunteer offered to do it if he could redesign our logo. We liked it but it resembled the county’s logo. Another logo was presented but the board liked our current logo and suggested keeping the logo we have.

The Facil training will be on the 8th of August.

Mike said we will recess into executive session. We will reconvene to adjourn but he does not expect to conduct any further business.

The meeting was dismissed at 6:25 PM  

Minutes Approved   ____/____/____ by KLTV Board ________________________________
                                          Date                                                       Secretary’s Signature