KLTV
BOARD MEETING MINUTES
April 21st, 2008

President Mark McCrady called the meeting to order at 5:30 pm. Because Secretary Arleen Hubble was absent Barry Verrill was asked to perform Roll Call. 

Roll Call:  Post. 1 - George Ford, Post. 2 - Mike Kayser,   Post. 3 - Brian Magnuson, Post. 4 - Joe Daggy, Post. 5 - Mark McCrady,  Post. 7 - Don MacDonald, Post. 8 - Hal Phillips, Post. 9 - James Johnston.  It was noted that Post. 6  - Sec. Arleen was late. 

Members present: Allan Rudberg, Bruce Norris, Jack Radique, LeRoy Gerdlund; Staff in attendance: Marilyn Freerks, Steve Harvey, Frank G. Huckstep, Linda Manning, Barry Verrill  and Gary Hill.

Hal Phillips made the motion to approve the minutes of the February 18th , 2008 Board Meeting. The motion was seconded by Jim Johnston. The motion was passed.

President Mark McCrady outlined the nominations process and clarified some earlier confusion. Nominations for Board of Directors :  Mark McCrady was nominated for President by Arleen.
There were no other nominations. Motion was Passed unanamously. Mark accepted the position of President. Arleen and Brian were asked if they would keep their positions as Secretary and Treasurer for another year. Both agreed to do so. Once again Mike Kayser was appointed Vice President.

Brian Magnuson presented the Treasurer’s Report. Brian asked if there were any questions about the March financials. He pointed out the Balkan Note would be paid off soon as Cowlitz Bank was the most favorable of the three loan proposals requested. The $249,000 note from Cowlitz Bank will pay off Terry Balkan approx $167,500, then the $75,000 cost of the remodel job will covered as well.

It should be pointed out that KLTV fronted $25,000 to Interstate Roofing to firm their commitment to our remodel, so Cowlitz Bank will reimburse us for that amount then disperse additional payments to  Interstate Roofing as the project continues.

Brian noted the City of Longview provided us with a $101,090 PEG Grant check nearly a year early. Because it was an expected payment Gary assigned a different budget coding number as per Aloma’s recommendation. Mark thought this was important and a convenient way to monitor its dispursments for the City will monitor our spending of PEG Grants. Brian commented that we have were expecting and have budgeted a $13,167 PEG Grant for this year. So it is uncertain if we will expect that payment this year after all.

Brian stipulated that the funds were deposited into the Riverview Bank. Half of the $101,090 is now in a Money Market Account and the remainder in a Certificate of Deposit (CD). The existing savings account at Riverview was divided into 2 other CD’s – one due in 7 months, the other in approximately 3 months ($119,000).

Minutes of April 21st, 2008  - Page 2

Engineering and Equipment Report   George and Linda were asked about their NAB trip to Las Vegas and what they may have learned about streaming. Linda said there is a lot she has to learn about equipment and training. Linda spent a lot of time looking at cameras, and said there were a lot of variables available. She said we have no working intercoms at present. She looked for portable lighting and found nothing of interest. Linda said the Hitachi booth equipment they looked at was not the same as had been demonstrated at KLTV previously. The impression was that Sony was the best choice for cameras. Mark advised Linda the reason for them going to the show was for training and information gathering, education and awareness. George commented there are a lot of options out there for streaming. He agreed with Barry’s idea of taking things slow and stair stepping. First get the basic equipment that can be added to. George touched on storing videos on U-Tube. Sports overloading was discussed in the streaming sector. Brian discussed streaming as well. Joe Daggy  talked about a budget, and being a year or two before better progress can be attained. Barry then commented his views on streaming, and said there were many options. He wanted to spend as little as possible, and get the most for the expenditures. Barry asked for direction and ideas from the board.

Building Update: Mark and Barry signed the mortgage papers, and the check was deposited into Cowlitz Bank.

Barry on the construction update: Interstate should have started, but weather put the workers behind schedule. They are waiting for the “A” team to start. Brian stated Barry and he had a meeting with Interstate and was very impressed with their professionalism. Brian did a Dunn-Brad on the company, and they were a stellar company. A 78 credit rating was found on the Interstate. Brian felt background checks were positive, and felt the company would do a good job. Interstate asked to do a  before and after photos to be used as a company promotion.

The building permit was obtained in record time!  Staff checked with our neighbors for permissions and cooperation which were necessary for side walk and alley closures. We explained parking would most definitely be affected. There were a few obstacles surrounding deliveries and trash pickup that were worked out.

Light Weights and our other tenants were notified, and they were very happy with the projected improvements. The projected start to finish was estimated at 6 weeks, but could be sooner depending on weather.

STAFF REPORTS:

Volunteer Coordinator – Marilyn Freerks, Reported on week-end classes as being lucrative, but short on equipment to train. Shortage of cameras affects the community use as well. Computers are at a premium also. Marilyn is concerned about doing a job without the proper equipment. Last year there were 14 working camcorders, At present there are 6 operable Sony cameras. The Cannon cameras are no longer usable. Marilyn has been researching Sony 2100 series cameras on the internet, and found some as low as $1200.00. Linda says a studio camera of quality is much more.
 
Operations Manager – Linda Manning,  says there has been a multitude of equipment problems this past month. Minerva has been a problem along with the decoder, plus the backups went out. Through creative repairs, Linda got these and others in working order. Computers and phones were going  down.

Minutes of April 21st, 2008  - Page 3     Staff Reports Continued
     
NWAACC is coming up soon. Linda was asked what her most pressing needs are right now. She stated they need cameras, and 7 is bare minimum. Marilyn questioned paying volunteers and, was directed to talk with Barry.

Linda discussed Apple Computers classes and the prolonged and arduous process to schedule a certification test. Joe Daggy gave Linda a lead to help her forward progress on classes and training certification.

Executive Directors Report - Barry Verrill talked about purchasing a copyright protected CD Music Library for $795 while at NAB. The collection includes all types of music except military marching music. Disks can be checked out by the public, but will have a replacement value of $69.00 if lost or damaged.

The PUD asked Barry for a quote on an audio system for their chambers.

Leroy Gerdlund complimented Joe Creppell’s work for saving the audio on the Joe Moses project.

Barry said we signed up for the PUD’s fluorescent light program. He said there is $14,000.00 in the budget for inside renovations. He talked about relocating the play back room, due to the sprinkler system, but that was tabled for later.

KLTV will host the Pacific Northwest ACM “Best of the N/W Video Competition” at the Kelso Red Lion on August 23d.  He is looking for guest judges.

Barry says he is now a Rotary Member of the morning club.

There was discussion with Kelso Schools about a math quiz program, and that is pending at this time. Restarting training classes was also brought up.

UNFINISHED BUSINESS –  With the advent of the $101,090 PEG Grant, Mark instructed staff to revise the Operating Budget and bring it back to the Board for approval. Tentatively set for next month’s meeting.

There was No - NEW BUSINESS.

GOOD OF THE ORDER:  Comments were made that KLTV needs a plan to have the station move forward. Raising dues and renting equipment was discussed.

The meeting was ADJOURNED AT 7:07 PM  

The next regularly scheduled meeting will be May 19th – 5:30 pm at the studio.

Minutes Approved _________________ By KLTV Board ________________________________.
                                                Date                                                                               Secretary’s Signature